> For the complete documentation index, see [llms.txt](https://schoolmanagerp.gitbook.io/schoolmanagerp-docs/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://schoolmanagerp.gitbook.io/schoolmanagerp-docs/en/settings/website.md).

# School website

Set up a public website for your school, see it before anyone else, then publish it.

**Go to:** **Administration → Website** in the left menu. Do this work on a computer.

**Before you start:** be an Admin. Other roles do not see this page ([who can do what](#roles)).

The **website** is the public page of your school, at its own web address. People do not need to log in to read it. Only what you **publish** is visible.

<figure><img src="https://1521882729-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F4VUIF0J625mjr4UQwChh%2Fuploads%2Fgit-blob-d34f42214600920f212f8e18ed4fad5ef17603fb%2Fadministration-website-overview.svg?alt=media" alt="The Admin sets up address, design and logo, previews, presses Publish, and the website is on for anyone to read" width="720"><figcaption><p><em>How the school website goes live</em></p></figcaption></figure>

[Set up the website](#task-main) · [Change the web address](#task-address) · [Use your own address](#task-own-address) · [See visitors](#task-visitors) · [Publish changes](#task-publish) · [Turn the website off or on](#task-onoff) · [Problems and fixes](#trouble)

***

## Set up the website <a href="#task-main" id="task-main"></a>

1. Open **Administration → Website**. If you have no website yet, press **Set up website**.

   → The **Set up your school website** page opens with three steps: **Web address**, **Design**, **Publish**.
2. In **Your web address**, type a short name, for example `greenfield`. Use 3 to 30 English letters, numbers or hyphens. Do not start or end with a hyphen.

   → The page checks it: **This address is free.** or **This address is already used. Try another one.** You can also pick one from **Addresses we suggest**.
3. Press **Next**. Pick a **design**, then **colours**, then a **text style**.
4. Press **Next**. You can add the school logo (optional, JPG, PNG or WebP, under 20 MB). Press **Use this photo** to keep it.
5. Press **Publish and turn on**.

   → **Your website is ready.** The website is on and everyone can see it at its link.

> **Remember:** nothing is public until you press **Publish and turn on** here, or **Publish** on the overview page.

***

## Edit pages <a href="#task-pages" id="task-pages"></a>

1. Open **Administration → Website**, then the **Pages** tab.
2. Pick a page: **Home**, **About us**, **Academics** and so on.
3. Switch a section on or off, or use the up and down arrows to move it. The front banner always stays first.
4. Press **Edit** beside a section. Write the Bangla text, and the English text if you want it. Add photos if the section has a place for them.
5. Press **Save**. The editor closes. → **You have changes that are not saved.** shows at the bottom.
6. Press **Save draft**. → **Saved.**

> **Remember:** the website does not change for visitors until you press **Publish** on the **Overview** tab. Unsaved changes stay while you move between tabs, but are lost if you reload the page.

## Add an announcement <a href="#task-announce" id="task-announce"></a>

1. On the **Pages** tab, find the **Announcements** card at the top.
2. Press **Add an announcement**. You can keep at most 5.
3. Write the Bangla text (needed). English is optional. Add a link that starts with `/`, like `/notices`, if you want one.
4. Pick **Show from** and **Show until** dates if the announcement is only for some days.
5. Choose **How it shows**: **Moving text** or **Still text**.
6. Press **Save draft**.

## Change the design <a href="#task-design" id="task-design"></a>

1. Open the **Design** tab.
2. Press another design. A box asks **Change the design?** Your own text stays; only empty fields get the new design's text.
3. Press **Change design**, then **Save draft**.
4. To see a design first, press **Preview this design** under it.

## Change colours and fonts <a href="#task-colours" id="task-colours"></a>

1. Open the **Design** tab.
2. Under **Colours**, press the colour set you like.
3. Under **Text style**, pick a font for **Bangla** and one for **English**.
4. Press **Save draft**. To see the result, press **Preview**.

***

## Change the web address <a href="#task-address" id="task-address"></a>

1. Open **Administration → Website**, then the **Address** tab.
2. In **Web address** press **Change the address**.
3. Type the **New address**, or press one of the **Addresses we suggest**. → The page checks it: **This address is free.** or **This address cannot be used. Try another one.**
4. Press **Save address**, then confirm **Change address**. → **Web address changed.** The old address keeps working for 30 days and sends people to the new one.

## Use your own address <a href="#task-own-address" id="task-own-address"></a>

If your school already owns an address, like `www.myschool.edu.bd`, your website can open on it too. The **Your own address** card shows only when this is available for your school.

1. On the **Address** tab, type your address in **Your address**, then press **Add**.
2. The card shows two lines, **Line 1** and **Line 2**. Press **Copy** beside each **Name** and **Value**.
3. Go to the place where you bought your address. Add these two lines in its address settings.
4. Wait. The card checks by itself. The chip changes: **Waiting for the two lines**, then **Almost ready**, then **Working**. This can take a few hours.
5. Press **Check again** if you want to look now. You can press it once a minute.

To stop using it, press **Remove this address**, then confirm **Remove**. Your website keeps working on the web address above.

## See visitors <a href="#task-visitors" id="task-visitors"></a>

Open the **Visitors** tab. You see **Visitors** and **Pages seen** for the last 30 days. If you see **Visitor numbers are not available**, nothing is wrong with your website. Try again later.

## Show exam results on the website <a href="#task-results" id="task-results"></a>

Parents can look up a result on your website. You need the **Result publish** permission, and the exam must be **Published** first.

1. Open the exam, then press **Show results on the website** ([Exams](/schoolmanagerp-docs/en/exam-templates/exams.md#task-website)).
2. Leave **Show student names** on, or turn it off. Off hides only the name column; roll number, GPA, grade and pass/fail still show.
3. Press **Show on website**. → **Results are now on the website.**
4. On the **Pages** tab, in the **Results page** card, switch on **Show the Results page on my website**. Anyone who knows a class, section and roll can then look up a result. Press **Save draft**, then **Publish** on the **Overview** tab. It is off until you do this.

<figure><img src="https://1521882729-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F4VUIF0J625mjr4UQwChh%2Fuploads%2Fgit-blob-1502c008687c0d561c61ee7c88a92e5653bda20f%2Fadministration-website-results.svg?alt=media" alt="The Admin publishes the exam, shows it on the website and publishes the website. A visitor picks exam, class and section, ticks the box, and sees the results." width="720"><figcaption><p><em>How a result reaches a visitor</em></p></figcaption></figure>

What a visitor does: opens the **Results** page, picks **Exam**, **Class** and **Section**, optionally types one **Roll**, ticks the box that says they are a person, then presses **Show results**. They see roll, grade and result, and can press **Print**.

To take the results off, press **Take results off the website** on the exam, then confirm. They leave the website at once.

**Remember:** if you **Reopen** an exam, its results leave the website too. After you publish the results again, show them on the website again.

If you see **Set up the school website first to show results on it.**, finish the website first ([Set up the website](#task-main)).

## Use your own address: what to expect <a href="#task-own-address-wait" id="task-own-address-wait"></a>

Your own address works only when two things are done: you added the two lines where you bought the address, and our team has finished the setup on our side. If the chip says **Waiting for the two lines**, we cannot see them yet.

* If it says **Did not work**, check both lines carefully, then press **Check again**. If it still does not work after some time, the address is released. You can add it again.
* If you see **This address cannot be added. Try another one.**, that address cannot be used here. The message is the same for every reason on purpose.
* An address without **www** may be refused by the place you bought it. Use one that starts with **www**.

Until it works, your website keeps opening on the web address above.

## Read the visitor numbers <a href="#task-visitors-detail" id="task-visitors-detail"></a>

On the **Visitors** tab you see **Visitors** and **Pages seen** for the last 30 days. These are counts only. They do not show who the visitors are. If you see **No visitors yet.**, nobody opened the website in the last 30 days. If you see **Visitor numbers are not available**, the counting is not set up or cannot be reached now. Your website is not affected.

## Photo gallery <a href="#task-gallery" id="task-gallery"></a>

A gallery shows your school photos in groups called **gallery sections**, for example "Annual sports". You can have 20 gallery sections, and 60 photos in each.

**Add photos**

1. Open **Administration → Website**, then the **Gallery** tab.
2. Press **New gallery section**, type a name, then press **Save name**.
3. Press **Choose photos** and pick many photos at once (JPEG, PNG or WebP, up to 8 MB each). You do not need to prepare them. Each photo is cut to the same 3:2 shape, 1200 × 800, for you.
4. Each photo shows **Waiting**, **Sending**, then **Done**. If one shows **Failed**, press **Try again** beside it.
5. Type a **Caption** (up to 120 characters). It is optional. It helps people who use a screen reader.

If you see **Photo space is full. Delete some photos you do not need.**, delete photos you do not want. The space is 100 MB. It is shared with the other pictures of your website (about 700 photos fit).

**Change the order, or delete**

* Use the up and down arrows beside a photo or a gallery section to move it.
* Press **Delete photo**, then **Delete** to confirm, or **Keep**.
* Press **Delete this gallery section** to remove the whole section. A box tells you its photos go too, and this cannot be undone. Press **Delete section**.

Do not put up photos of children's faces without a guardian's permission.

**Show it on the website**

1. On the **Pages** tab, open the **Home** page and edit the **Photo gallery** section.
2. In **Which gallery section to show**, pick one, or keep **The first section that has photos**. The home page shows up to 12 photos.
3. Switch on **Show a separate page with all photos** if you want visitors to get a link to a page with every photo.
4. Press **Save**, **Save draft**, then **Publish** on the **Overview** tab. Photos and their order are live as soon as they are saved, once the Gallery page is on; they need no separate **Publish**. Changes to the page settings still need **Publish**.

## Add a YouTube video <a href="#task-video" id="task-video"></a>

1. On the **Pages** tab, edit a **Video** section.
2. On YouTube press **Share**, then **Embed**, then **Copy**. Paste it in **Paste the YouTube video embed code or link**. A plain video link works too. Only YouTube works, for safety.
3. When you see **Video found**, the preview shows. If you see **This is not a YouTube code or link**, copy again.
4. Choose if the heading is **Above the video** or **Below the video**. You may type **Start at** in seconds.
5. Press **Save**, **Save draft**, then **Publish**.

The video loads only when a visitor presses play. It never starts by itself, and it does not use cookies. Press **Remove video** to take it away.

***

## Publish changes <a href="#task-publish" id="task-publish"></a>

On the overview page you see **Your website is on** or **Draft**, and **Changes not published** when you have edits that people cannot see yet.

1. Press **Preview** to look at it first.
2. Press **Publish**. A box asks **Publish website?**
3. Confirm. → **Published.** Everyone now sees your changes.

Copy the web address with **Copy link** under **Your website link**.

Notices you mark **Show on the website** while giving a notice are listed on the website after you publish it. Teachers and office staff appear if you turn on **Show on the website** in their **Website profile** tab ([Staff](/schoolmanagerp-docs/en/students/staff.md)).

***

## How to know it worked <a href="#confirm" id="confirm"></a>

After **Publish** you see **Published.** and the badge says **Your website is on**. Open **Your website link** in another browser to check. If **Changes not published** is still there, press **Publish** again.

***

## Other situations <a href="#other" id="other"></a>

### Turn the website off or on <a href="#task-onoff" id="task-onoff"></a>

1. On the overview page press **Turn website off**. A box asks **Turn website off?**
2. Confirm. People can no longer see the website. Nothing is deleted.
3. To bring it back, press **Turn website on**, then confirm.

***

## The other tabs <a href="#task-tabs" id="task-tabs"></a>

| Tab                | What you do there                                                |
| ------------------ | ---------------------------------------------------------------- |
| **Overview**       | Status, link, publish, preview, turn off or on, photo space used |
| **Pages**          | Edit the words and photos of each page, show or hide a page      |
| **Design**         | Change the design, colours, text style and logo                  |
| **News and posts** | Write, publish and delete posts                                  |
| **Enquiries**      | Read messages people sent from the website, mark them as seen    |
| **Address**        | Change the web address, add your own address                     |
| **Visitors**       | See visitors and pages seen in the last 30 days                  |

***

## Problems and fixes <a href="#trouble" id="trouble"></a>

| What you see                                            | What to do                                                                    | Who can help |
| ------------------------------------------------------- | ----------------------------------------------------------------------------- | ------------ |
| **This address is already used. Try another one.**      | Pick another address or one of the suggestions.                               | —            |
| **Someone else changed website. Reload and try again.** | Reload the page and do it again.                                              | Admin        |
| **We could not save that. Please try again.**           | Check your internet connection and try again.                                 | —            |
| **The preview is not ready. Please try again.**         | Wait a moment and press **Preview** again.                                    | —            |
| People say the website does not open                    | Check that it says **Your website is on**; if not, press **Turn website on**. | Admin        |

***

## Who can do what <a href="#roles" id="roles"></a>

| Role             | See and change the website |
| ---------------- | -------------------------- |
| Admin            | Yes                        |
| Every other role | No                         |

***

## Learn more <a href="#more" id="more"></a>

**Related pages**

* [**Staff**](/schoolmanagerp-docs/en/students/staff.md) — the **Website profile** tab decides how a teacher appears on the website.
* [**Notices**](/schoolmanagerp-docs/en/send-message/notices.md) — **Show on the website** and **Pin on the home page**.

***

*Version 0.1.0 · Last checked 2026-11-07*