> For the complete documentation index, see [llms.txt](https://schoolmanagerp.gitbook.io/schoolmanagerp-docs/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://schoolmanagerp.gitbook.io/schoolmanagerp-docs/en/help/glossary.md). # Glossary The words this guide uses most, each with a plain meaning and an example. If a word is new to you, look it up here. Spellings match what you see on screen. Select a word to go to the page that explains it in full. **On this page** * [School words](#school) * [The three states: where your work has reached](#states) * [Record names](#nouns) * [Fees and money](#money) * [Exams and results](#exams) * [Teaching, routines and teachers](#teaching) * [Admissions, applications and evaluations](#people) * [Messages, alerts and records](#comms) * [Printing](#print) *** ## School words | Word | Meaning | Example | | ---------------------------------------------------------------------------------------------- | -------------------------------------------------------------------------------------------------------------------------------------------------- | --------------------------------------------------------------- | | [**Section**](/schoolmanagerp-docs/en/classes.md) | A part of a class. Students of one class sit in separate sections. | Class 6, section B. | | [**Class**](/schoolmanagerp-docs/en/classes.md) | The level a student studies at. | Class 6. | | [**Shift**](/schoolmanagerp-docs/en/admin-setup/how-it-works.md#task-structure) | The part of the day a class runs in, such as morning or day. | Class 6 sections A and B in the morning shift. | | [**Version**](/schoolmanagerp-docs/en/admin-setup/how-it-works.md#task-structure) | The medium a class is taught in, such as Bangla or English. | Class 6, Bangla version. | | [**Group**](/schoolmanagerp-docs/en/admin-setup/how-it-works.md#task-structure) | The stream of subjects in higher classes, such as science, commerce or humanities. | Class 9, science group. | | [**Academic year**](/schoolmanagerp-docs/en/classes/academic-years.md) | One school year of study. Admissions, fees and results run by this year. | The 2026 academic year. | | [**Current academic year**](/schoolmanagerp-docs/en/classes/academic-years.md#task-current) | The academic year that is running now. There is only one at a time. In lists the app usually picks it first. | 2026 is current; 2025 is the old one. | | [**Term**](/schoolmanagerp-docs/en/classes/academic-years.md#task-terms) | A part of an academic year. Its dates must fall inside the year. | January to June, the first term. | | **Roll number** | A student's serial number in a section. The attendance register lists names in this order. | Roll 12. | | [**Registration number**](/schoolmanagerp-docs/en/students.md) | A student's own number. It is written at the top of the profile. You can type it to find the student. | Typing the number to search in the payments list. | | [**Role**](/schoolmanagerp-docs/en/settings/roles.md) | Your job in the school's system. It decides what you can see and do. | Teacher, accountant, admin. | | [**Permission**](/schoolmanagerp-docs/en/settings/roles.md) | The right to do one particular kind of work. The permissions of each role are fixed. Without the permission, the page does not appear in the menu. | An accountant sees payments but cannot reverse them. | | [**Branch**](/schoolmanagerp-docs/en/admin-setup/how-it-works.md#task-branches) | Another part of the same institution. In the app each branch is a separate school. The data of one branch does not mix with another. | A high school branch and a college branch. | | [**Portal**](/schoolmanagerp-docs/en/overview.md) | The part of the app for guardians and students. It holds only their own child's or their own information. | A mother sees her daughter's dues and attendance in the portal. | | [**Staff**](/schoolmanagerp-docs/en/students/staff.md) | Anyone who works at the school: teacher, accountant, office assistant and so on. Each has a role. | Rahima, an office assistant. | | [**Teacher profile**](/schoolmanagerp-docs/en/students/staff.md#task-teacher) | The details that mark a staff member as a teacher. Without it, they cannot be found when giving section duties. | Karim Sir's teacher profile. | | [**Invitation**](/schoolmanagerp-docs/en/students/staff.md#task-invite) | A link sent by SMS or email for getting into the app. You open the link to switch your account on. | The invitation SMS on a new teacher's phone. | | [**Dashboard**](/schoolmanagerp-docs/en/dashboard/dashboard.md) | The first page after you sign in. Your most urgent work shows here as cards. | The **Attendance pending** card. | | [**Fee structure**](/schoolmanagerp-docs/en/fee-structures.md) | The list of what students of a class pay, for which fee, and how much. | Class 6 monthly tuition. | | [**Dues**](/schoolmanagerp-docs/en/fee-structures/dues.md) | The money a student has not yet paid. | January tuition still unpaid. | | [**Fee bill**](/schoolmanagerp-docs/en/fee-structures/generate-fees.md) | The fee bill made for one student. It says how much, for which fee, and by when. | The fee bill for January tuition. | | [**Payment**](/schoolmanagerp-docs/en/fee-structures/payments.md) | The record of money the school received. | 500 taka received in cash. | | [**Receipt**](/schoolmanagerp-docs/en/fee-structures/record-payment.md#task-print) | The proof you get after money is received. | A tuition receipt. | | [**Fine**](/schoolmanagerp-docs/en/fee-structures/fines.md) | Money charged for breaking a rule, such as an unexplained absence. | 20 taka under a fine rule. | | [**Guardian**](/schoolmanagerp-docs/en/students/guardians.md) | A student's parent or carer. The school contacts them. | The student's mother. | | [**Attendance register**](/schoolmanagerp-docs/en/attendance.md) | One section's attendance for one day. Every section has one per day. | Class 6 section B's register for today. | | [**Attendance register (monthly)**](/schoolmanagerp-docs/en/attendance/attendance-register.md) | The page that shows a whole month of attendance together. | The register for January. | | **Draft** | Something that is in the system but is not yet counted as final. | A section showing **Draft** after you submit. | | [**Leave**](/schoolmanagerp-docs/en/attendance/staff-attendance.md) | The status when a student or staff member is away and has told the school. | Leave told in advance. | | [**Report**](/schoolmanagerp-docs/en/attendance/attendance-reports.md) | A page that gathers the system's data in one view. | The attendance report. | | [**Teacher assignment**](/schoolmanagerp-docs/en/students/teaching-assignments.md) | The list of which teacher teaches which section and subject. Without it, a teacher does not see that section. | Mr Rahim: Class 6 section B, maths. | | [**Calendar**](/schoolmanagerp-docs/en/students/calendar.md) | The school's holidays, exams and event dates. | Friday is the weekly off day. | | [Search box (Ctrl+K)](/schoolmanagerp-docs/en/start/find-anything.md) | The place where you type a page name to find it. Press Ctrl and K together to open it. | Typing "attendance" to open the page. | | [**Offline**](/schoolmanagerp-docs/en/attendance.md#task-offline) | Without an internet connection. | No signal out in the playground. | | [**Sync**](/schoolmanagerp-docs/en/attendance.md#task-offline) | Sending work kept on the device to the school's system once the internet is back. | **Saved on device — will sync when you're back online**. | | [**Sign in**](/schoolmanagerp-docs/en/start/sign-in.md) | Entering the system with your name and password. | Signing in with a phone number and password. | *** ## The three states: where your work has reached On every page where something is saved, these three names always mean the same thing. | State | Meaning | | ------------------------------- | ----------------------------------------------------------------------------------------------------- | | **Changed on screen only** | The mark is beside the name, but you have not submitted yet. Nothing has reached the system. | | **Saved on this device** | The work is kept on your phone or computer. It goes to the school's system when the internet is back. | | **Reached the school's system** | The work is submitted to the school's system. You or anyone else will see it on any device. | *** ## Record names Each page calls its main record by one name and keeps it for the whole page. | Part | Name | | ---------- | -------------------------------------------------------------------------------------------- | | Attendance | **attendance register** | | Attendance | [**monthly attendance register**](/schoolmanagerp-docs/en/attendance/attendance-register.md) | | Fees | **fee bill** | | Fees | **tuition receipt** | | Fees | [**student dues**](/schoolmanagerp-docs/en/fee-structures/dues.md) | | Fees | [**invoice**](/schoolmanagerp-docs/en/fee-structures/invoices.md) | When a new page is written, its record name is added here. *** ## Fees and money | Word | Meaning | Example | | ------------------------------------------------------------------------------------------ | -------------------------------------------------------------------------------------------------------------------------------------------- | ----------------------------------------------------------------------------- | | [**Invoice**](/schoolmanagerp-docs/en/fee-structures/invoices.md) | The paper made after money is received. It shows which bills the money went to. You do not make it yourself; recording a payment makes it. | Printing the invoice after a payment and giving it to the guardian. | | [**Credit note**](/schoolmanagerp-docs/en/fee-structures/invoices.md#confirm) | The paper made against the original invoice when a payment is reversed. It shows the reason for the reversal. | The credit note for reversing a payment taken in the wrong student's name. | | [**Reverse payment**](/schoolmanagerp-docs/en/fee-structures/payments.md#task-reverse) | Undoing a wrong payment in full. The original payment is not deleted; a new reversal entry is added. A part of a payment cannot be reversed. | Reversing a payment written as 5,000 instead of 500, then recording it again. | | [**Reversal entry**](/schoolmanagerp-docs/en/fee-structures/payments.md#confirm) | The new row made when a payment is reversed. It stays linked to the original payment. It cannot be reversed itself. | **Reversal entry** in the **Status** column of the list. | | [**Extra approval**](/schoolmanagerp-docs/en/fee-structures/payments.md#task-reverse) | Asking for an admin's password or code before a risky action. If there is another admin, you cannot approve your own action. | The code of another admin before a payment is reversed. | | [**Credit balance**](/schoolmanagerp-docs/en/fee-structures/record-payment.md#task-change) | Extra money kept in a student's name. It is used on the next bill. | Receiving 1,000 taka, paying an 800 taka bill, keeping 200 as credit balance. | | [**Discount**](/schoolmanagerp-docs/en/fee-structures/record-payment.md#task-discount) | The part taken off a bill. The payment shows who gave the discount. | A 100 taka discount for siblings. | | [**Waiver**](/schoolmanagerp-docs/en/fee-structures/fines.md#task-waive) | Forgiving money in full or in part. | Waiving the fine for an absence caused by illness. | | [**Billing round**](/schoolmanagerp-docs/en/fee-structures/generate-fees.md) | A group of fee bills made in one go. A round holds the period, the fee, how many students and the total amount. | The January tuition round, 420 students. | | [**Recurring bills**](/schoolmanagerp-docs/en/fee-structures/recurring-schedules.md) | A rule that makes fee bills by itself on a set day each month or week. | The monthly tuition bill on the 1st of every month. | | [**Overdue**](/schoolmanagerp-docs/en/fee-structures/dues.md) | The bill's due date has passed and the money is not paid. | A bill due on 10 January still unpaid on 15 January. | | [**Share link**](/schoolmanagerp-docs/en/fee-structures/invoices.md#task-share) | A link to see an invoice that opens without signing in. It stops working after 30 days. Making a new link turns the old one off. | Sending the invoice link to a guardian on WhatsApp. | *** ## Exams and results | Word | Meaning | Example | | ------------------------------------------------------------------------------------- | ---------------------------------------------------------------------------------------------------------------------------------------------- | --------------------------------------------------------------- | | [**Exam template**](/schoolmanagerp-docs/en/exam-templates.md) | A sheet where the parts and marks of one class and subject are written once. Picking it for a new exam brings in all the parts together. | Maths: written 70, MCQ 30. | | [**Marks sheet**](/schoolmanagerp-docs/en/exam-templates/marks-entry.md) | The marks of all students of one section in one subject for one exam. The teacher enters marks and submits the sheet. | Class 6 B, Bangla, half-yearly exam. | | [**Grading scale**](/schoolmanagerp-docs/en/exam-templates/grading-scales.md) | The list of which percentage of marks gives which grade and GPA. It is set for each academic year. | 80% or more is A+. | | [**GPA**](/schoolmanagerp-docs/en/exam-templates/grading-scales.md) | A grade written as a number. | GPA 5.00. | | [**Process results**](/schoolmanagerp-docs/en/exam-templates/results.md#task-main) | The app builds the results from the submitted marks. It is needed before publishing. | The half-yearly exam is **Processed**. | | [**Publish results**](/schoolmanagerp-docs/en/exam-templates/results.md#task-publish) | Opening the results to guardians and students. After publishing, result SMS can be sent. | After publishing, a mother sees her son's result in the portal. | | [**Reopen**](/schoolmanagerp-docs/en/exam-templates/results.md#task-reopen) | Opening published results again so marks can be fixed. After that they must be processed and published again. | Reopening the results to fix one wrong mark. | | [**Position**](/schoolmanagerp-docs/en/exam-templates/results.md) | A student's rank in the class. A student who failed has no position. | Third in the class. | | [**Merit list**](/schoolmanagerp-docs/en/exam-templates/analysis.md) | A list that ranks students by the result of one exam. | The top ten of Class 9. | | [**Promotion**](/schoolmanagerp-docs/en/exam-templates/promotion.md) | Moving students up to the next class in the new academic year, based on published results. First a draft, then you check it and make it final. | Moving from Class 6 to Class 7. | | [**Promote on condition**](/schoolmanagerp-docs/en/exam-templates/promotion.md) | Goes to the next class just like **Promote**. Only the list marks it separately. | Low marks in one subject, but still moves up. | | [**Graduate**](/schoolmanagerp-docs/en/exam-templates/promotion.md) | Finishing school after the last class. When there is no next class, those who pass graduate. | Graduating after Class 10. | | [**Seat plan**](/schoolmanagerp-docs/en/exam-templates/seat-plans.md) | The list of which student sits in which room and seat in an exam. | Room 101, seat 12. | | [**Admit card**](/schoolmanagerp-docs/en/settings/print-templates/exam-documents.md) | The printed card a student needs to sit an exam. | The admit card for the annual exam. | | [**Certificate**](/schoolmanagerp-docs/en/settings/print-templates/certificates.md) | A printed proof given to a student. Each has a serial number. | A certificate of merit, serial number 12. | *** ## Teaching, routines and teachers | Word | Meaning | Example | | --------------------------------------------------------------------------------------- | --------------------------------------------------------------------------------------------------------------------------------------------------------- | --------------------------------------------------- | | [**Class teacher**](/schoolmanagerp-docs/en/students/teaching-assignments.md) | The main teacher looking after a section. Can see the marks of all subjects of the section. | Mr Rahim, class teacher of Class 6 B. | | [**Assistant class teacher**](/schoolmanagerp-docs/en/students/teaching-assignments.md) | The helper of the class teacher. Can also see the marks of all subjects of the section. | Assistant class teacher of Class 6 B. | | [**Subject teacher**](/schoolmanagerp-docs/en/students/teaching-assignments.md) | The one who teaches one subject in a section. Enters marks only for that subject. | The maths teacher of Class 6 B. | | [**Routine**](/schoolmanagerp-docs/en/classes/routine-builder.md) | The weekly class chart of a section: which day, which period, which subject, which teacher. | Sunday, first period, Bangla. | | [**Period**](/schoolmanagerp-docs/en/classes/routine-setup.md) | The time slot of one class in a day. The periods and breaks can be set separately for each shift. | 8:00 to 8:45 am. | | [**Substitute teacher**](/schoolmanagerp-docs/en/classes/routine-substitutions.md) | The one who teaches a given period on a given day when a teacher is absent. The weekly routine does not change. | Mr Rahim on leave, Mr Karim takes the third period. | | [**Homework**](/schoolmanagerp-docs/en/classes/homework.md) | Work given to a student to do at home. It can be given to a section or to one student. | Maths, exercise 3.2. | | [**Syllabus**](/schoolmanagerp-docs/en/classes/syllabus.md) | The list of topics to be taught in one subject, in order. | Bangla: chapters one to five. | | [**Lesson plan**](/schoolmanagerp-docs/en/classes/syllabus.md) | The plan for when each syllabus topic is taught in one subject of one section. | Chapter three in the first week of March. | | [**Program**](/schoolmanagerp-docs/en/students/programs.md) | A separate course or activity outside class, such as hifz or a club. | The hifz program. | | [**Milestone**](/schoolmanagerp-docs/en/students/programs.md) | One step of a program. Recording each one shows progress. | Five parts memorised. | | [**Ready-made curriculum**](/schoolmanagerp-docs/en/settings/curriculum-preset.md) | A ready-arranged set of academic year, classes, subjects, grading and exam templates for a brand-new school. Once added, it cannot be undone on your own. | Picking a ready-made curriculum in a new school. | *** ## Admissions, applications and evaluations | Word | Meaning | Example | | ---------------------------------------------------------------------------- | -------------------------------------------------------------------------------------------------------------------- | ---------------------------------------- | | [**Admission round**](/schoolmanagerp-docs/en/students/admission-intakes.md) | The rules for online admission applications: which class, how many seats, from when to when. | Class 6 admission, 120 seats. | | [**Applicant**](/schoolmanagerp-docs/en/students/admission-applicants.md) | Someone who has applied for admission online but has not been admitted yet. | An applicant who got a reference number. | | [**Application**](/schoolmanagerp-docs/en/applications.md) | A written request to the school, such as leave, a fee waiver or a transfer certificate. It is approved step by step. | A three-day leave application. | | [**ACR**](/schoolmanagerp-docs/en/students/evaluations.md) | A staff member's annual confidential report. Not everyone can see it. | A teacher's ACR for 2026. | | [**Survey**](/schoolmanagerp-docs/en/students/evaluations.md) | Asking students and guardians for their views on teachers. In an anonymous survey names are not shown. | The end-of-year teacher survey. | *** ## Messages, alerts and records | Word | Meaning | Example | | --------------------------------------------------------------------------------- | -------------------------------------------------------------------------------------------------------------- | ------------------------------------------- | | [**Channel**](/schoolmanagerp-docs/en/send-message.md) | The route a message goes by: SMS, WhatsApp or email. | A message to a guardian by SMS. | | [**SMS credit**](/schoolmanagerp-docs/en/send-message.md#sms-count) | The school's balance for sending SMS. When it runs out, SMS do not go. | A long message uses more than one SMS. | | [**Reminder**](/schoolmanagerp-docs/en/send-message/fee-reminders.md) | A message that reminds a guardian about dues. The name and amount fill in by themselves. | A message that January tuition is unpaid. | | [**Reminder round**](/schoolmanagerp-docs/en/send-message/reminder-history.md) | Reminders sent to many people at once. Open the round to see who it reached. | A round for 200 guardians, 12 failed. | | [**Arrival notice**](/schoolmanagerp-docs/en/overview/attendance.md#task-arrival) | A message to a guardian when their child reaches school. The guardian asks; the class teacher confirms. | A message at 7:50 am that Rima has arrived. | | [**Alert**](/schoolmanagerp-docs/en/dashboard/alerts.md) | News of work that needs your attention. It goes away by itself when the work is done. | Today's attendance is still to be taken. | | [**Widget**](/schoolmanagerp-docs/en/dashboard/widgets.md) | One card on the dashboard. Each shows news about one thing. They can be hidden or arranged. | The **Absent today** widget. | | [**Activity log**](/schoolmanagerp-docs/en/settings/audit-logs.md) | The list of who created, changed or deleted what in the school, and when. You can only view it, not change it. | Who reversed a payment yesterday. | *** ## Printing | Word | Meaning | Example | | ----------------------------------------------------------------------------------------------- | -------------------------------------------------------------------------------------------------------------------- | -------------------------------------------------------------------- | | [**Print design**](/schoolmanagerp-docs/en/settings/print-templates.md) | The layout of how an ID card, certificate or exam paper looks. It is used for printing only once it is published. | An ID card design with the school logo. | | [**Default design**](/schoolmanagerp-docs/en/settings/print-templates.md#task-default) | When one paper has several designs, the one that is used automatically. | Making the new ID card design the default. | | [**Calibration**](/schoolmanagerp-docs/en/settings/print-templates/printers-and-calibration.md) | Printing a measuring page to fix a printer's shift, so the print lands in the right place. | The card text was shifting a little right; calibration fixed it. | | [**QR check**](/schoolmanagerp-docs/en/settings/print-templates.md#qr-check) | Scanning the QR code on a card or certificate to see if the paper is valid. A cancelled card does not show as valid. | After a lost ID card is cancelled, a scan does not show it as valid. | *** *Version 0.1.0 · Last verified 2026-10-25*