> For the complete documentation index, see [llms.txt](https://schoolmanagerp.gitbook.io/schoolmanagerp-docs/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://schoolmanagerp.gitbook.io/schoolmanagerp-docs/en/attendance/attendance-register.md).
# Attendance register
See a section's whole month of attendance laid out like the paper register, print it, and correct several days at once on a computer.
**Go to:** **Attendance → Attendance register** in the left menu. Editing works only on a computer; on a phone you can view. **Before you start:** students must be enrolled in the section ([Students](/schoolmanagerp-docs/en/students.md)). If you are a teacher, the section must be assigned to you ([Teacher assignments](/schoolmanagerp-docs/en/students/teaching-assignments.md)).
Daily attendance is taken on the [Taking attendance](/schoolmanagerp-docs/en/attendance.md) page, one register per day. This page lines those days up side by side into one grid for the month: a row per student, a column per day, and totals at the end.
[View the register](#task-main) · [Print it](#task-print) · [Correct several days](#task-edit) · [Problems and fixes](#trouble)
**On this page**
* [How you get here](#arrive)
* [View a month's register](#task-main)
* [How to know a correction was saved](#confirm)
* [Other situations](#other)
* [Print the register](#task-print)
* [Correct several days at once](#task-edit)
* [Correcting an old day (admin only)](#task-old)
* [The register on a phone](#task-phone)
* [Problems and fixes](#trouble)
* [Who can do what](#roles)
* [Who can correct, and where a mark came from](#task-source)
* [Known issues](#known-issues)
* [Learn more](#more)
***
## How you get here
**From the left menu:** **Attendance → Attendance register**. It says **No section picked yet**; start at step 1 below.
**From search:** in the search box at the top (Ctrl+K) type "Attendance register" and choose it. How search works: [Finding any page](/schoolmanagerp-docs/en/start/find-anything.md).
The bell that marks a guardian waiting for an arrival notice shows only when you take attendance, not in this register: [The bell beside a name](/schoolmanagerp-docs/en/attendance.md#task-bell).
***
## View a month's register
1. In the left menu press **Attendance**, then **Attendance register**.
2. In the **Class** box choose the class.
3. In the **Section** box choose the section.
4. In the **Month** box choose the month. The current month is filled in.
→ The whole month's grid appears. Each cell holds one letter: **P** = present, **A** = absent, **L** = late, **V** = leave. **—** means school closed, and **·** means not marked. On the right are each student's totals: **Present**, **Absent**, **Late**, **Leave** and **Attendance %**.
> **Keep in mind:** **—** where the percentage should be means not one day was marked for that student this month. It is not 0%.
***
## How to know a correction was saved
| State | How you can tell | What next |
| ------------------------------- | --------------------------------------------------------------------------------------------------------------------- | --------------- |
| **Changed on screen only** | While editing, changed cells look different, and the top says "3 cells changed". You lose them if you leave the page. | Press **Save**. |
| **Reached the school's system** | The message "Saved 2 days." appears and the register goes back to its normal view. | Done. |
This page cannot save without internet. If you are offline, fix a single day from the [Taking attendance](/schoolmanagerp-docs/en/attendance.md#task-offline) page instead.
***
## Other situations
### Print the register
1. Pick the class, section and month to open the register.
2. Press **Print** at the top.
→ Your computer's print window opens. Only the grid prints, with its title and the letter key; the menu, filters and buttons do not. Every day of the month is printed.
3. Choose a printer and print, or save as a PDF.
If the section has no students, **Print** cannot be pressed. While you are editing the button is hidden; press **Save** or **Cancel** first.
### Correct several days at once
Only admins and teachers can do this, and only on a computer.
1. Open the register and press **Edit** at the top.
→ The top says **Editing**. The cells in the grid can now be changed. A **Reason for correction** box appears alongside.
2. Press the wrong cell, then press a letter on the keyboard: `P` present, `A` absent, `L` late, `E` leave. `Space` switches present and absent. The arrow keys move to the next cell.
→ The top says "3 cells changed". If you change a day that had no register before, it says "The register for … will be created."
3. If you like, write a **Reason for correction**. One reason is saved in the history of every change.
4. Press **Save (3)** (or `Ctrl + S`).
→ The message "Saved 2 days." appears and the register returns to its normal view.
**Which days can be changed:**
* Nobody can change a future day or a day the school is closed (**—**).
* A teacher can change only their own section, and only days within the school's correction window (usually 2 days). An older day with no register yet can also be filled in for the first time, but at least one student must be marked.
* For days outside the window, or a final register, see [Correcting an old day](#task-old).
**To give up halfway:** press **Cancel** or `Esc`. If anything changed, the app asks **Discard your changes?**; press **Discard** and the changed cells are lost.
### Correcting an old day (admin only)
When you change a day outside the correction window, the top says "… is outside the correction window, so a reason is needed." and the **Reason for correction** box shows a \*.
1. Change the cells as above.
2. In **Reason for correction** write at least 3 letters, for example `Leave as per guardian's letter`.
3. Press **Save**.
If the reason is too short, the box says **Write a reason of at least 3 letters.** Who changed what, and when, is kept in each student's row history ([Fixing an earlier day](/schoolmanagerp-docs/en/attendance.md#task-fix)).
**Effect on fines:** if absence [fines](/schoolmanagerp-docs/en/help/glossary.md#fine) are turned on, they are counted from the **Absent** marks in the register. So changing an absence shows up in later fine calculations too.
### The register on a phone
On a phone, swipe sideways to see the whole grid. There is no edit button; it says "A whole month cannot be edited on a phone. Tap a date to open that day's register." Tapping a date above the grid opens that day's register on the [Taking attendance](/schoolmanagerp-docs/en/attendance.md#task-fix) page.
***
## Problems and fixes
| What you see | What to do | Who can help |
| ------------------------------------------------------------------- | ------------------------------------------------------------------------------------------------------------------- | ------------------------------- |
| **Could not load the register.** (teacher) | The list shows every class, but you can only open sections assigned to you. Pick your own section. | Admin (**Teacher assignments**) |
| **No students in this section.** | The register appears once students are enrolled. | Admin |
| **Nothing was saved** — "Someone changed … while you were editing." | Someone else submitted that day while you were editing. Press **Reload the month**, then make your changes again. | — |
| "… cannot be marked: it is a future date or a day without school." | Press **Remove these days from my changes**, then save the rest. | — |
| "… can only be changed by someone who can correct attendance." | The day is outside the window. Press **Remove these days from my changes** and ask an admin to make the correction. | Admin |
| **Write a reason of at least 3 letters.** | Write a slightly longer reason in **Reason for correction**. | — |
| No **Edit** button | You are on a phone, or your role cannot edit ([Who can do what](#roles)). | — |
***
## Who can do what
| Role | View and print | Correct within the window | Correct outside the window |
| -------------------- | ------------------------------ | ------------------------- | -------------------------- |
| Admin | All sections | Yes | Yes, with a reason |
| Teacher | Only sections assigned to them | Yes, their own section | No |
| Academic coordinator | All sections | No | No |
| Accountant | All sections | No | No |
| Office staff | All sections | No | No |
| Exam controller | All sections | No | No |
People who cannot correct attendance do not see the **Edit** button.
***
## Who can correct, and where a mark came from
The school decides who may save a section's attendance ([Who marks daily attendance](/schoolmanagerp-docs/en/attendance.md#task-source)). The month grid follows the same rule:
* You can look at and print any register you may see. The **Edit** button shows only if you may change this section. If you may not, a note above the register says why. Under the setting **First-period teacher**, the first-period teacher can correct a day too, but only a day, not the whole month.
* If your role cannot mark attendance at all (for example accountant), the day's register says **You can see this register, but your role cannot mark attendance.**
* If you are not allowed to save, the day's register says, for example, "Only the class teacher saves this register. You can look, but not change it." The buttons are absent, not greyed out.
* A student marked **Absent** or **Leave** shows **Scanned** with the time if the card machine also scanned them. Other card-machine marks have no badge. A mark that came from an uploaded sheet shows **From sheet**. Both show on the day's register ([details](/schoolmanagerp-docs/en/attendance.md#task-source)).
* To fill many days of one section at once from a file, see [Upload an attendance sheet](/schoolmanagerp-docs/en/attendance/uploads.md).
***
## Known issues
Checked in the code for version 0.1.0 on 2026-10-25. There are no known issues on this page right now.
***
## Learn more Parts of the page — top to bottom
1. **Attendance register** — the title; **Print** and **Edit** on the right.
2. **Which register** — **Class**, **Section**, **Month**.
3. **Register title and letter key** — for example "Class 6 – A · October 2026".
4. **The grid** — **Roll**, **Student**, every day of the month, then the totals.
Keyboard shortcuts (while editing)
| Key | What it does |
| --------------- | ---------------------------- |
| `P` | Present |
| `A` | Absent |
| `L` | Late |
| `E` | Leave |
| `Space` | Present ↔ absent |
| `←` `→` `↑` `↓` | Move to the next cell |
| `Home` / `End` | First / last cell in the row |
| `Esc` | Cancel editing |
| `Ctrl + S` | Save |
What each field means
| Field | What to enter | Required? |
| --------------------- | ----------------------------------------------------------------------------------------------- | ------------------------------------------- |
| Class | Which class. Changing it empties the section. | Yes |
| Section | Which section. | Yes |
| Month | Which month's register. The current month is filled in. | Yes |
| Reason for correction | Why you are changing it. At least 3 letters. The same reason is kept in every change's history. | Only when changing a day outside the window |
How the register works — view, print, correct
The monthly register: view, print, edit
* One save covers all the days together: if one day has a problem, none of the days are saved.
* The register's numbers and the [Attendance reports](/schoolmanagerp-docs/en/attendance/attendance-reports.md) numbers come from the same place.
* A section whose attendance for today is still to do shows on the [Dashboard](/schoolmanagerp-docs/en/dashboard/dashboard.md) as **Attendance left to take**.
**Related pages**
* [**Taking attendance**](/schoolmanagerp-docs/en/attendance.md) — daily attendance, one day's register.
* [**Attendance reports**](/schoolmanagerp-docs/en/attendance/attendance-reports.md) — the month summary and the low-attendance list.
* [**Upload an attendance sheet**](/schoolmanagerp-docs/en/attendance/uploads.md) — fill in many days from an Excel file.
* [**Teacher assignments**](/schoolmanagerp-docs/en/students/teaching-assignments.md) — which sections a teacher can open.
* [**Students**](/schoolmanagerp-docs/en/students.md) — enrolling students in a section.
***
*Version 0.1.0 · Last verified 2026-10-25*
